In order for G/L Entries to be transferred to Cost Entries, the Starting Date G/L Entry Transfer field must first be set in the Cost Accounting Setup.
For more information, see Setup, Cost Accounting Setup.
Manual/Automatic Transfer
Basically, a distinction is made between manual and automatic transfer.
Manual Transfer
A manual transfer can be performed at any time and regardless of whether the automatic transfer is activated.
Already existing G/L Entries can only be transferred to the Cost Entries via a manual transfer. An initial initialization of the Cost Entries is thus performed by a manual transfer.
The manual transfer can be accessed via the Administration area in the NCCA Cost Accounting Menu Bar.
For more information, see General, Role Center Integration.
Alternatively, the transfer can be accessed using the search term NCCA G/L Entry Transfer.
Note
It is recommended to perform the manual transfer first with the Test Transfer option and to perform the real transfer only when all entries could be transferred.
Options
Starting Date
Specifies the earliest posting date on which G/L Entries can be transferred to the NCCA Cost Accounting.
From Posting Date
Specifies the posting date from which G/L Entries should be transferred to the NCCA Cost Accounting.
If no date is specified, or if the date is before the starting date, then all entries with posting date from the starting date will be taken over.
To Posting Date
Specifies the posting date to which G/L Entries should be transferred to the NCCA Cost Accounting.
Reason Code
Specifies the reason code, a supplementary source code that enables you to trace the entries.
Include Transfer Errors
Specifies whether the currently existing transfer errors should also be included. This will again attempt to transfer the entries with the specified corrections. Note that this will also include corrections that may not have been fully specified.
Test Transfer
Specifies whether a test run should be performed so that you can find and correct any transfer errors before you perform the actual transfer.
If the option Include Transfer Errors is also activated, all errors that could be transferred now due to the specified corrections will be set to the status Error (Corrections OK).
For more information, see Entry Transfer, Transfer Errors.
Tip
The manual transfer can also be scheduled.
This results in a kind of semi-automatic takeover where a recurring time for the transfer can be defined.
When the transfer is scheduled with recurring time, it would be advisable not to set the Include Transfer Errors option. This allows any transfer errors that may have occurred to be corrected independently of the automatically recurring transfer.
Automatic Transfer
If the automatic transfer is active, then the NCCA Cost Accounting is updated at each posting in the general ledger.
Note
Only G/L Entries of the current posting are taken into account by the automatic transfer.
A cumulation of G/L Entries is not possible during the automatic transfer.
Which G/L Entries are taken into account?
All G/L Entries are included where the G/L Account is assigned to an NCCA Cost Type.
It is also possible to specify the cost type for certain postings in the general journal or to define it manually for the entry transfer. These G/L Entries will then also be taken into account.
For more information, see Entry Transfer, Cost Type as Dimension (G/L).
Which G/L Entries will not be transferred?
Entries for which the G/L Account No. field is empty
If the G/L Entry Transfer incl. Quantities field is set for the determined cost type, the quantity of the G/L Entry is transferred.
How are Cost Type and Cost Dimensions determined?
Cost Type
The cost type is basically determined from the G/L Entry via the G/L Account No..
It is also possible that the cost type for certain postings has already been specified in the journal or has been defined manually for the entry transfer.
For more information, see Entry Transfer, Cost Type as Dimension (G/L).
Cost Dimensions
The cost dimensions are determined by the settings of the Related Dimension (G/L) field of the Cost Dimension Setup.
For more information, see Setup, Cost Dimension Setup.
Successful Transfer and Transfer Errors
After a manual transfer has been performed, a summary message is displayed. The message also shows, among other things, the number of the currently existing transfer errors.
Example of a summary message with Test Transfer option enabled:
The automatic transfer does not display a summary message.
Transfer errors or a note that errors exist are also displayed at the following locations:
G/L Entry Transfer
The automatic transfer does not display a summary message.
Transfer errors or a note that errors exist are also displayed at the following locations:
