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 Extended Text


2025/02/28 • 7 min. to read
You can extend the description for items, inventory data, G/L accounts, and resources by adding additional lines as extended text. You can also set conditions for the use of the additional lines. The following section explains the steps required to set up extended text.

Steps for creating extended texts

  1. Open the page Standard Text Codes, you will find the page via Tell me what you want to do?
  2. Click on New
  3. In the Code field, enter a code for the standard text, e.g.: PAY
  4. In the Description field, enter a meaningful description to identify the standard text, e.g.: Text for payment terms.
  5. The Beginning Text or Ending Text fields define the position of the Extended Texts.
  6. In the next step, the Ext. Text Exists field takes you to the overview of the Extended Text List, where the text lines are configured.
  7. Click on New to create a new extended text or select an existing extended text. The Extended Text page opens.
  8. The Language Code field can be used to control the language of the documents for which the extended text is to be applied.

    Tip

    If you leave this field empty, the extended text is applied to all languages, the All Language Codes field is activated.
  9. In the field Description specify again a meaningful description.
  10. The field Sorting Sequence No. is used to sort the extended text if there is more than one, here you can enter the sequence number.
  11. The Starting Date and Ending Date fields are used to restrict the period in which the extended text is to be inserted on documents. In this way, texts can be set up on documents that are only to be inserted during the Christmas period or in offer periods, for example.
  12. In the FastTab Lines the extended text lines can be entered and formatted. For more information on formatting options, see the Formatting texts section below.

Fields

The Extended Text table has been extended with the following NAVAX Document Text fields.
Table Name Shows the referenced table name for which the extended text was created.
No. Displays the text code you have previously assigned to the standard text.
Text No. Shows the text number that has been automatically assigned by the system.
Sorting Sequence No. Specifies the sort order for the extended text.
Sales Pro Forma Invoice Specifies whether the extended text will be available on sales pro forma invoices.
Sales Draft Invoice Specifies whether the extended text will be available on sales draft invoices.
Sales Shipment Specifies whether the extended text will be available on purchase receipts.
Sales Return Receipt Specifies whether the extended text will be available on sales return receipts.
Purchase Receipt Specifies whether the extended text will be available on purchase receipts.
Purchase Return Shipment Specifies whether the extended text will be available on purchase return shipments.
Service Contract Specifies whether the extended text will be available on service contracts.
Service Contract Quote Specifies whether the extended text will be available on service contract quotes.
Service Shipment Specifies whether the extended text will be available on service shipments.
Project Quote Specifies whether the extended text will be available on project quotes.

Tip

If you select or deselect multiple documents, you will be asked whether you want to select or deselect all documents. This is to help you to configure the desired documents faster.

Actions

  • Copy Extended Text

    With this action you can copy the lines of an already existing extended text into the current text module.

  • Disable Sequel Fields

    With this action you can disable all sequel fields.

  • Enable Sequel Fields

    With this action you can enable all sequel fields.

Fields, Lines
Text Specifies the text. The text can contain up to 2048 characters. Line breaks in the text are also possible. Click the field to edit the text.

Note

To enter the text lines, an editor is provided. This can take up a maximum of 2048 characters. You can use the editor to insert already predefined texts into the editor by copying them from an external program into the Text Editor. For more information, see Tasks, Working with the Text Editor.
Bold Specifies whether this line should be printed or viewed in bold.
Italic Specifies whether this line should be printed or viewed in italics.
Color Specifies in which color this line should be printed or viewed.
Paragraph Specifies whether this line should be printed in justified.
Font Family Specifies the font family for the text line.
Font Size Specifies the font size in pt for the text line.

Formatting texts

The following formatting options are available for document text lines:
Format Effect
Bold Specifies whether this line should be printed or shown in bold. The default value is No.
ItalicSpecifies whether this line should be printed or shown in italics. The default value is No.
Color Specifies which color this line should be printed. NAVAX Document Text supports the following colors: Black Red Blue Green The default value is Black.
Paragraph Specifies whether this line should be printed aligned. The default value is Left.
Font Family Specifies the font for the text line. You can choose from the following fonts: Segoe UI Arial Consolas Courier New Lucida Console Times New Roman Segoe Script Segoe UI Light Segoe UI Semilight Kunstler Script The default value is Segoe UI.

Warning

The fonts depend on the fonts installed on the system, the available fonts are the standard Windows fonts!
Font Size The lines are printed in the selected font size. Sizes from 5-24 pixel are available. The default value is 9.
Padding Top/Bottom Specifies whether the line should be expanded at the top or bottom; the value is specified in pt (points).
You can use these values to expand the lines upwards or downwards to create spacing between the lines.
The default value is 2.
Indentation Specifies whether indentation should occur at the beginning of the line. The value is specified in pt (points).
The default value is 0.

Tip

You have the opportunity to configure default values for formatting in the Document Text Setup. If the From Setup option of the Create Text Lines with Defaults field is specified, the settings from the Document Text Setup will be used when creating new text lines. By default, if the From last Line option is selected, the values from the last line will be used. If there is no line the values from setup are used.

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