Before Finmatics Autonomous Accounting can be used, its basic functionality must be set up.
In the Finmatics Setup page the general settings and defaults are defined.
Finmatics Access Data, Fields
The first thing to do is to set up the connection with the Finmatics service. As soon as Environment, Username and Password are specified, the action Check Connection can be used to check whether the Finmatics service is reachable and a connection with the stored settings is possible.
For more information on how to request your Finmatics access, see General, Finmatics Access Data.
Finmatics Environment
Specifies whether the Finmatics production environment or the Finmatics test environment should be used.
Real Data Permission
Indicates whether data may be sent from the current Business Central environment to the Finmatics production environment. This additional security level prevents test data from being accidentally interpreted as real data. Click on the field to manage the Permissions.
For more information, see Setup, Real Data Permissions.
Important
When granting a real data permission, please check whether the current Business Central Company is linked to the correct Finmatics Client (Field: Client ID).
Make sure that several Business Central Companies are not accidentally linked to the same Finmatics Client. Especially if a company or database has been copied or a sandbox has been created from a production environment.
Specifies the length of time in milliseconds that the service is allowed to use, before aborting with an error.
Company ID
Specifies which Finmatics Company (Organization) should be used. Finmatics Companies are created by Finmatics and set up for Business Central (System BC or ID 37). Each Company has a unique ID. The Companies can be managed via the Finmatics Web Frontend. Several Finmatics Clients can be subordinated to one Finmatics Company. Click on the AssistEdit button of the field to select from already existing Finmatics Companies.
Client ID
Specifies to which Finmatics Client the current Business Central Company is linked. Click on the AssistEdit button of the field to set up the link.
If no Finmatics Clients exist yet, a message appears and you can create a new Finmatics Client directly.
New Finmatics Clients can also be created on the selection page via the Create Finmatics Client action.
Note
The Finmatics Clients are created based on the Company Information of the current Business Central Company.
The following fields are considered:
Name
Address
Post Code
City
Country/Region Code (ISO Code)
VAT Registration No.
Registration No.
If this information later changes, you can update the data at Finmatics at any time via the AssistEdit button of the field.
Master Data, Fields
After the connection is fully set up, the master data must be synchronized with the Finmatics system.
Note
Basically, the Business Central System is the leading system (with a few exceptions). Therefore, if master data is changed via the Finmatics Web Frontend, this does not affect the data stored in Business Central.
Status
The status fields indicate whether the Master Data is activated.
Note
Most of the Finmatics Autonomous Accounting actions can only be executed after the required Finmatics Master Data (Vendors and at least G/L Accounts or Items) have been activated and synchronized.
These fields specify whether the Master Data should be synchronized automatically when changes are made that affect the Finmatics Master Data. If the field is enabled, a Job Queue is automatically started which updates the data at Finmatics with a delay of max. 5 minutes.
Synchronize non-EU VAT
Specifies whether the VAT Registration No. should also be synchronized for Vendors whose Country/Region Code is not a member of the EU.
Synchronize Email and Phone No.
Specifies whether the EMail and the Phone No. of the Vendors should be synchronized.
G/L Account No. and Item No. Prefix
Specifies a prefix (e.g. A_ for G/L Accounts and I_ for Items) which is added to the accounts at Finmatics.
G/L Accounts and Items in Business Central can both be synchronized with the Accounts at Finmatics. If a G/L Account uses the same number as an Item, there will be overlaps. Assign a prefix to avoid these overlaps.
Determine Document Dimensions via 1st Line
Specifies whether the dimensions of the document (header) are to be determined via the 1st document line.
Transfer blank Dim. Codes
These fields specify whether empty dimension values in incoming Finmatics Documents should overwrite or remove any existing default values in Business Central.
Documents, Fields
After initializing and synchronizing the master data, you only need to define which Booking Type ID should be used for the purchasing documents. Also, upload training data to get good recognition results from the beginning.
Purch. Booking Type ID
Specifies to which Finmatics Booking Type the purchase documents are linked. Finmatics Booking Types are categories to which the various documents at Finmatics are assigned. Click on the AssistEdit button of the field to select from already existing Finmatics Booking Types.
Training Data uploaded
Finmatics is machine-learning-driven and requires training data to generate good results. This field indicates whether training data has been uploaded to Finmatics.
For more information, see Setup, Training Data.
Document Attachment
Specifies which file should be added as a document attachment when creating a document in Business Central. Finmatics provides each document in PDF format. Optionally, the original file sent to Finmatics (e.g. an image file) is also available.
Amount Control
Specifies whether the Amount Control should only be performed for Finmatics Documents or for all Documents when posting a Purchase Invoice or a Purchase Credit Memo.
When posting, the Amount Control checks whether the Total Amount Incl. VAT of the document matches the value in the Finmatics Control Amount Incl. VAT field.
For more information, see Working with the App, Purchase Documents.
Determine Posting Description via 1st Line
Specifies whether the posting description of the document (header) is to be determined via the 1st document line if the posting text of the Finmatics Document is empty.
Auto. Receive Documents Status
Indicates whether a job queue is set up to automatically receive incoming Finmatics Documents. If a job queue exists, its current status is displayed. Click on the field to set up, manage or view the Job Queue.
Auto. Create Purch. Documents
Specifies whether the automatic document receipt should create incoming Finmatics Documents in Business Central when they are ready to be created.
Note
Only Finmatics Documents with Status Verified are considered. Documents with Status Verified - Check Value(s) are not created automatically.
If the Yes option is selected, all documents will be created automatically.
If the According to Vendor option is selected, documents will only be created automatically for vendors where the Auto. Create Finmatics Documents field is set. The field can be found on the Vendor Card in the Invoicing section under Posting Details.
History, Fields
Delete Service Log Date Calculation
Specifies the time period for deleting service log entries. If the field is empty, the period is assumed to be 1M (1 month).
For more information, see Archive, Finmatics Service Log.
Auto. Delete Service Log
Specifies whether to automatically delete all service log entries older than the period specified in the Delete Service Log Date Calculation field when creating new entries.
Log Service Requests
Specifies whether to store the data sent to the service.
Log Service Responses
Specifies whether the data returned by the service should be stored.
Actions
Check Connection
Checks if the Finmatics service can be reached and a connection with the stored settings is possible.
View the Finmatics Web Frontend Users of the Finmatics Client.
Master Data, Actions
Vendor Synchronization
Create or update the Business Partners at Finmatics (Master Data) based on the Business Central Vendors.
For more information, see Setup, Master Data.
G/L Account Synchronization
Create or update the Accounts at Finmatics (Master Data) based on the Business Central G/L Accounts.
For more information, see Setup, Master Data.
Item Synchronization
Create or update the Accounts at Finmatics (Master Data) based on the Business Central Items.
For more information, see Setup, Master Data.
Dimension Synchronization
Create or update the Dimensions at Finmatics (Master Data) based on the Business Central Dimensions.
For more information, see Setup, Master Data.
Project Synchronization
Create or update the Cost Keys at Finmatics (Master Data) based on the Business Central Projects.
For more information, see Setup, Master Data.
Deactivate
Deactivates the synchronization for selected Master Data.
If, for example, the Projects have been activated but you no longer want Finmatics to suggest Projects, you can deactivate the Projects with this action.
Setup, Actions
Training Data
Upload Business Central documents as training data to Finmatics.
For more information, see Setup, Training Data.
Tax Code Setup
View or set up the Finmatics Tax Codes.
For more information, see Setup, Tax Code Setup.
Dropzone Setup
View or set up the settings and defaults for the Dropzone.
For more information, see Setup, Dropzone Setup.
Finmatics Support
Opens the Finmatics support home page.
System, Actions
Real Data Permissions
View or set up the Real Data Permissions of the Extension. This additional security level prevents test data from being accidentally interpreted as real data.
For more information, see Setup, Real Data Permissions.
NAVAX License Management
Opens the NAVAX License Management which displays the current license status of the NAVAX extensions.
For more information, see Appendix, NAVAX License Management.
Copy Company
To ensure that several Business Central companies are not accidentally linked to the same Finmatics Client, the following data is reset in the new company's Finmatics Setup when the Copy Company action is performed for a company:
Finmatics Setup
