A G/L Entry Application can be performed either by posting via a Journal or, for G/L Entries that have already been posted but are still open, directly via the G/L Entries page.
The GLA Application Method field in the G/L Account determines whether the G/L Application is active for this G/L Account and G/L Entries could be applied.
For more information, see Setup, G/L Accounts.
By default, the GLA G/L Application is integrated into the following journals:
General Journals
Cash Receipt Journals
Payment Journals
Sales Journals
Purchase Journals
Note
Via a individual programming, the G/L Application can also be made available in other journals. In this case, contact your Microsoft Dynamics 365 Business Central Partner directly.
For more information, see Appendix, Information for Developers.
To apply G/L Entries in a Journal
To be able to apply G/L Entries, a G/L Account with active G/L Application must be specified in the journal line.
The G/L Account can be specified as Account or as Bal. Account.
If a G/L Account with active G/L Application is specified as Account and as Bal. Account, the G/L Account that is specified as Account will be used.
For the Application the Amount (LCY) field is used.
It is possible to specify a currency code in the journal line.
The G/L Application in a journal line can be done either by a document number, or by a Application ID.
Note
GLA G/L Application provides separate fields (GLA Applies-to ID, GLA Applies-to Doc. Type and GLA Applies-to Doc. No.) for the application in the journals. This makes the G/L Application independent of the Customer/Vendor Application and makes it possible to carry out a G/L Application and a Customer/Vendor Application in one journal line at the same time.
Apply with document number
On the journal line, enter the relevant information about the entry to be applied.
Using the GLA Applies-to Doc. No. field (hidden by default), you can open the GLA Apply G/L Entries page and select the G/L Entry you want to apply to.
Post the journal.
Apply with Application ID
On the journal line, enter the relevant information about the entry to be applied.
Choose the GLA Apply G/L Entries action.
This opens the GLA Apply G/L Entries page showing the open entries for the G/L Account.
Select the open entries that you want to be applied with the posting and then choose the Set Applies-to ID action.
Note
If an ID already exists for the journal line, it will be used. If no ID has been assigned yet, a new ID will be determined automatically.
The ID for the application is stored in the journal line in the GLA Applies-to ID field (hidden by default) and can also be assigned manually.
Note that the selection of the open entries will be reset if you change the ID in the journal line.
It is possible to apply a G/L Entry across several journal lines (same GLA Applies-to ID in several lines).
If the GLA Applies-to ID field is changed in a journal line, the GLA Applies-to ID of the G/L Entry is reset if there are no further lines in the journal for the application.
For each line in the GLA Amount to Apply field, enter the amount you want to apply to the individual entry.
If you do not enter an amount, the maximum amount is applied.
Choose the OK button.
Post the journal.
To apply already posted G/L Entries
The G/L Entry Application can be performed for already posted but still open G/L Entries in the G/L Entries page using the GLA Apply Entries action.
Select the G/L Entry you want to apply.
Choose the GLA Apply Entries action.
This opens the GLA Apply G/L Entries page showing the open entries for the G/L Account.
Note
The same page is opened as when applying G/L Entries in a Journal.
But additionally, the Post Application and Preview Posting actions are also available now.
Select the open entries that you want the G/L Entry to be applied to, and then choose the Set Applies-to ID action.
Note
Compared to the Customer/Vendor Application, the G/L Application allows you to apply directly from the older posting date to the more recent posting date.
For each line in the GLA Amount to Apply field, enter the amount you want to apply to the individual entry.
If you do not enter an amount, the maximum amount is applied.
Choose the Post Application action.
The GLA Post Application page opens where you can specify the settings to be used for the application or to create the entries for the application.
Journal Template Name
Specifies the name of the journal template that is used for the posting.
The field is only available if Journal Templ. Name Mandatory is activated in the General Ledger Setup.
Journal Batch Name
Specifies the name of the journal batch that is used for the posting.
The field is only available if Journal Templ. Name Mandatory is activated in the General Ledger Setup.
Document No.
Defaults to the document number of the G/L Entry you want to apply.
Posting Date
Defaults to the posting date of the open entry that has the most recent posting date.
Choose the OK button to post the application.
If the posted application has resulted in closed G/L Entries, the GLA Open field is cleared for these entries.
Apply G/L Entries
