NAVAX Payment

Create payment files for your bank and import files from your bank.

Current Versions: Exports 21.2.1.0 as of Business Central 21, konfipay Export 22.1.1.0 as of Business Central 22, Imports 21.2.1.0 as of Business Central 21 and konfipay Import 22.1.1.0 as of Business Central 22.
AppSource Names: NAVAX Payment Exports, NAVAX Payment Imports, NAVAX konfipay Connector Export, NAVAX konfipay Connector Import

☰ Contents

General

• NAVAX Payment
  Welcome to the help page of NAVAX Payment. This page provides you with comprehensive information and support for our payment solutions, including NAVAX Payment Exports and NAVAX Payment Imports. Our goal is to enable you to seamlessly and efficiently manage your payment transactions. The modules NAVAX Payment Exports and NAVAX Payment Imports, as well as their NAVAX konfipay Connector extension, are available separately...

Setup

• General

• • Bank Account Setup
    In the NCP Bank Account Setup window, all bank accounts required for payment processing with NAVAX Payment are stored and managed. Here, you can add new bank accounts, edit or remove existing accounts, and update important account details. The overview provides a clear and structured representation of all relevant bank information to make payment processing efficient and transparent...
  • Bank Codes
    In the page NCP Bank Codes you can manage the bank codes. You have the possibility to import bank codes easily and comfortably from 3 banking institutions...
  • Vendor/Customer Bank Account
    In the Creditor/Debtor Bank Account Overview, you can assign your creditor and debtor bank accounts. You can access the overview by clicking on Navigate > Creditor/Debtor > Bank Accounts on the Creditor or Debtor list or the corresponding card...
  • Countries/Regions
    In this overview you can setup and manage settings for countries and regions to use them for payment transactions...
  • Pay with QR-Code
    With the NCP Pay with QR Code function you can create a QR code that can then be placed on your invoices - whether digital or paper. The customer thus saves the tedious typing of data and also does not run the risk of entering incorrect data. This also makes it easier to apply payments later that were imported into Business Central via bank account statement...

• Exports

• • Exports Setup Wizard
    Before the NAVAX Payment Exports can be used, its basic functionality must be set up. This wizard will help you to setup the necessary parameters by walking through them step by step, so you can immediately start working with the NAVAX Payment Exports...
  • Exports Setup
    Before the NAVAX Payment Exports extension can be used, it must be set up...
  • XML Schemas
    The EU and the EPC (European Payments Council) are intent on using the XML format as a standard in European payment transactions. At the moment, efforts are being made to minimize the numerous different national variants of payment transaction solutions and ultimately to eliminate them completely. The XML format should replace all other formats in order to standardize the processing of transactions on a technical level Europe-wide. This format is to be introduced and accepted as a standard both in the interbank sector and by customers...
  • Language Setup
    All necessary settings for the individual language codes are set up here. Also the Payment Notification Texts and the SEPA Mandates Texts can be stored or set up here...
  • SEPA-Direct Debit-Mandates
    With the authorization of your customer, you can collect payments directly from the customer's bank account...

• Imports

• • Imports Setup Wizard
    Before NAVAX Payment Imports can be used, its basic functionality must be set up. In the window NCP Imports Setup the general settings and defaults are defined...
  • Imports Setup
    Before NAVAX Payment Imports can be used, its basic functionality must be set up. In the window NCP Imports Setup the general settings and defaults are defined...
  • NAVAX Dropzone Setup
    In the NAVAX Dropzone Setup page the settings and defaults for the different Dropzones are defined...
  • Customs Formats
    You can define a special format for the payment file if the existing standard formats do not meet the requirements of your bank...
  • Imports Codes
    The NCP Import Codes are references to various types of transactions. Different code fields are filled depending on the imported file format...
  • Fixed Account Allocations
    If a bank account is determined when importing a payment file (Import Payment File), the system first checks whether fixed account allocations exist. If there are any, this bank account is used...

• konfipay Connector

• • konfipay Connector Setup
    Here, the general settings and default settings for the konfipay Connector are defined. konfipay offers a REST-compliant web service as a communication interface, which can be integrated by Microsoft Dynamics Business Central to automate business processes...
  • konfipay Connector Access Data
    konfipay Connector operates exclusively in conjunction with a validated Finmatics account...

Tasks

• Exports

• • Working with Payment Exports
    When you make payments to vendors or customers or gather open entries, you post the respective payment entries in a payment or cash receipt journal. These journals have been optimized for applying and executing payments. They contain several powerful features, such as the Payment Suggestion function, which helps you to find outstanding payments and insert them into a payment or cash receipt journal. NAVAX Payment Exports extends this functionality to enable you to process your payment transactions quickly, easily and in a customer-friendly manner, in compliance with national and international standards. You can export data to a Payment File from a payment or cash receipt journal...
  • Make Payment Suggestions
    You start the Payment Suggestion in a Payment Journal (Payment Journals and Cash Receipt Journals)...
  • Create Payment File
  • Payment/Cash Receipt Journals Export
    The documentation on this page applies to the payments and cash receipt journals...
  • One-Time Transfer
    You can use a one-time statement to execute a bank transfer ad hoc without having to manage vendors/customers and external bank accounts. In the Journals you can define per line if it is a One-Time Transfer. To open the page One-Time Transfer click on the field One-Time Transfer (if no one-time payment has been defined yet, the value of the field is No), the page opens and you can set up the bank account for this transfer...
  • Payment File Summary
    After the action Create Payment File in the Journal has been successfully completed and a Payment File is created, the page Payment File Summary opens. Here, you can see, information about the created payment file, you can see at a glance which settings used and the amount for which the file was created. In addition, you can also see how many payment notifications have been created and whether the payment notifications have all been printed or sent...
  • Payment Notification E-Mail Suggestion
    With a payment notification, you can document which open entries you want to pay or collect in the payment file after you have created the payment file. A payment notification is useful (especially for collective transfers) to make it easier for the recipient to identify the payments...

• Imports

• • Working with Payment Imports
  • Import Payment File
  • Applying Open Entries
  • Bank Account Reconciliation
    You must regularly reconcile your bank, receivables, and payables accounts by applying payments recorded in the bank to their related open (unpaid) invoices and credit memos or other open entries in Business Central...
  • Payment/Cash Receipt Journals Import
    The description on this help page applies to the Cash Receipt- and the Payment Journal and explains the extensions that NAVAX Payment Imports provides...

• Pay With QR Code

• • Create invoices for paying by QR code
    The NAVAX Payment has been extended with the functionality Pay with QR Code, NCP Pay with QR Code generates a standardized QR code, also called EPC QR Code, which can be scanned by many banking apps, enabling it to automatically fill in payment details such as recipient, amount, IBAN, BIC and the remittance info. This QR code created by NCP Pay with QR Code can then be placed on your invoices. This saves the customer the tedious task of typing in the data, and also means that they do not run the risk of entering incorrect data...

Reports and Analysis

• Payment Statistics
  This page views a line for each Payment File that was created from the journal...
• Importlist
• Imports Allocation Analysis
  If the indicator Show Analysis Window is set in the NCP Imports Setup, the system does not carry out a comparison of the Remittance Info when you execute the function Apply Entries in the journal. Instead, this window shows how the application is performed...
• Import General Journal Deviation

Archive

• Vendor/Customer/Employee and Bank Ledger Entries
• Clearing Entries
  In the window NCP Clearing Entries the history of all created payment files are listed...
• Payment Entries
  The action Create Payment File in the Payment Journals creates a NCP Clearing Entry with status Created, which contains information about the payment file...
• Payment Status Entries
  After a payment file is created, it can be directly transmitted to the bank using the konfipay Connector Export extension. During this process, a payment status entry is created to reflect the status from konfipay in Business Central...
• Imports
  On this page you can see the overview of the imported bank files. For each of the imported files a Import line is created, these in turn can have several transaction lines and remittance info lines...
• Account Transaction Entries
  An account transaction file is a file that contains all the transactions of a bank account, including the resulting balance. A special variant is the electronic account statement, where the account statement data, for example in online banking, is provided in file format...
• konfipay Connector Service Log Entries
  In modern web development, web services play a central role by enabling communication and data exchange between different applications and systems. These interactions leave behind extensive log entries that provide valuable information for monitoring, troubleshooting, and optimizing the services. Therefore, a structured and well-documented table for web service log entries is essential to ensure the integrity and efficiency of the web services...

Appendix

• Data Structure
• Delete Data
• QR-Code Document Data
  Payments with QR Code generates a standardized QR Code, also called Girocode or EPC QR Code, this QR Code created by NCP Pay with Code can then be placed on your invoices...
• konfipay Bank Account List
  On the konfipay Bank Account List page, all bank accounts available for synchronization in konfipay are displayed. This page opens when you click the Import Bank Accounts button on the Bank Account Setup page...
• NAVAX License Management
  The NAVAX License Management page (in older versions NAVAX License Overview or NCEX License Overview) displays the current license status of the NAVAX extensions...
• Information for Developers
  Auf der folgenden Seite sind Events aufgelistet die Ihnen dabei helfen sollen, Integrationen in NCPE Zahlungsverkehr Export und NCPI Zahlungsverker Import einzubinden...
• Installation Notes
• Possible Error messages konfipay
  Error messages occasionally occur due to a faulty file structure or more often due to missing bank authorizations. More rarely, connection interruptions or general transmission errors to the bank server are the cause. konfipay contains a sophisticated warning and notification system for this purpose...
• Release Notes
• Release Notes Payment Exports
• Release Notes Payment Imports
• Release Notes konfipay Connector Export
• Release Notes konfipay Connector Import