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 Make Payment Suggestions


2024/09/13 • 9 min. to read
You start the Payment Suggestion in a Payment Journal (Payment Journals and Cash Receipt Journals). Depending on which suggestion you start, the Vendor Payment Suggestion or the Customer Payment Suggestion window opens. The parameters define how the open entries are determined for the payment suggestion, how they are grouped by customer or vendor and which data is written to the journal lines. The following section describes the available parameters:

Find Payments:
Last Payment Date The payment suggestion only considers entries whose due date is before or on this date. Only entries for which no value is entered in the field On Hold are taken into account.
Find Payment Discounts Indicator that the payment discount date is taken into account when searching for available payments. Instead of the field Last Due Date, the field Last Payment Discount Date is taken into account. If the option Consider Payment Discount Tolerance is activated, the Discount Tolerance is also taken into account.
Last Payment Discount Date Indicator that the payment discount date is taken into account when searching for possible payments. Instead of the field Last Due Date, the field Last Cash Discount Date is taken into account.
Last Payment Discount Date If the indicator Find Payment Discount is set, this field (and not the field Last Due Date) is taken into account for filtering by payment discount date. If the field is empty, the field Last Due Date is used to find the items.
Check Other Journal Batches Specifies whether to exclude payments that are already included in another journal batch from new suggested payments. This helps avoid duplicate payments.
Use Vendor Priority Indicator that the Priority field on the vendor card determines the order in which the vendor entries are suggested for payment. This field is available only for payment suggestions in payment journals. Payments are made until the amount in the field Available Amount (LCY) is consumed.
Available Amount (LCY) Amount available for payments to vendors.

Note

This field is only available for payment suggestions in payment journals.
Payments to vendors are made (ranked according to vendor priority) until the amount is used up.
Check Other Journal Batches Specifies whether to exclude payments that are already included in another journal batch from new suggested payments. This helps avoid duplicate payments.
Incl. Customers with Credit Specifies that customers with credit should be included in the payment suggestion. Selecting this option will also include customers with a positive balance. Under normal circumstances, these customers would not appear in the payment suggestion. However, this additional option means that they can still be suggested.

Note

Differences between "Without Reductions" and "Incl. Customers with Credit"

The option Incl. Customers with Credit should not be confused with the option Without Reduction. Here are 3 examples to illustrate the differences:

Example 1 - Using "Without Reductions"

Customer Adatum Corporation has 3 outstanding invoices, which total € 1,200. However, there is also an open credit memo with an amount of € 200 for the same customer. If the option Without Reductions were selected, this credit memo would not be taken into account and an amount of € 1,200 would be debited when the direct debit is collected. This option can be used regardless of whether the sum of the refunds exceeds the sum of the outstanding invoices.

Example 2- Using "Incl. Customers with Credit"

Customer Trey Research has 3 outstanding invoices which total € 2 100. There is an open credit memo of € 3,000 for the same customer. In this case, the customer would not be included in the payment suggestion because the customer has a positive balance overall. However, if you want to include customers with credit balances in the payment suggestion (direct debit), you must activate the Incl. Customers with Credit function. However, you must note that if you do not use Summarize per Customer, the refunds must be manually removed from the payment journal, otherwise the journal cannot be posted.

Note

This field is only available in payment suggestions created for customers.
Incl. Vendors with Credit Specifies that vendors with credit should be included in the payment suggestion. When this option is selected, payments to vendors with a positive balance are also taken into account. This means that the existing credit balance with the vendor is higher than the outstanding invoices.

Note

Differences between "Without reduction" and "Incl. Vendors with Credit"

The option Incl. Vendor with Credit should not be confused with the option Without Reduction. Here are 3 examples to illustrate what the differences are:

Example 1 - Using "Without Reductions"

We have 3 outstanding invoices with the vendor Nod Publishers which total € 1,200. However, there is also an open credit memo with the same vendor with an amount of € 200. If the option Without Reductions were selected, this credit memo would not be taken into account and an amount of € 1 200 would be transferred. This option can be used regardless of whether the total of open credit memos exceeds the total of open invoices with the vendor.

Example 2- Using "Incl. creditors with credit balance"

We have 3 outstanding invoices with vendor Wide World Importers which total € 2 100,-. The same vendor has an open credit memo of € 3,000. In this case, the vendor would not be included in the payment suggestion because we have a positive balance. However, if you want to include the vendors with a credit balance in the payment suggestion, you must activate the Incl. Vendors with Credit function. Please note, however, that if you do not use Summarize per Vendor, the refunds must be manually removed from the payment journal, otherwise the journal cannot be posted.

Note

This field is only available in payment suggestions created for vendors.

Summarize Results:
Summarize per Vendor Indicator that the lines are summarized per vendor (and currency).

Note

This field is only available in payment suggestions created for vendors.
Summarize per Customer Indicator that the lines are summarized per customer (and currency).

Note

This field is only available in payment suggestions created for customers.
By Dimension Select the dimensions by which you want to group the payment suggestions. It is possible for the same combination of
  • Vendor/Customer
  • Combination of Dimension Values
  • and Currency
to create a line.

Note

This field is only available if the indicator Summarize per Vendor or Summarize per Customer is set.

Fill in Journal Lines:
Posting Date Date on which the payments are posted. This field is transferred to the journal lines.
Consider Payment Discount Tolerance If this field is set, the payment discount tolerance date of the entries is taken into account in the calculation, except if the field Block payment tolerance is set on the vendor/customer card. If the Use Payment Discount field is also set, the system filters not only on the payment discount date but also on the payment discount tolerance date when searching for possible (future) payments.
Calculate Posting Date from Applies-to-Doc. Due Date Specifies if the due date on the purchase invoice will be used as a basis to calculate the payment posting date.
Applies-to-Doc. Due Date Offset Specifies a period of time that will separate the payment posting date from the due date on the invoice. Example 1: To pay the invoice on the Friday in the week of the due date, enter CW-2D (current week minus two days). Example 2: To pay the invoice two days before the due date, enter -2D (minus two days).
Starting Document No. Document number for the first line of the payment suggestion.

Note

If the indicator New Doc. No. per Line is not set, this number is applied to every journal line.
New Doc. No. per Line Indicates that the journal lines are numbered sequentially (starting from the number in the field Starting Document No.).
Bal. Account TypeType of balancing account (G/L account, bank account).

Note

The value is taken from the settings for the journal and is predefined. This field is applied to all journal lines.
Bal. Account No. Number of the balancing account to which the posting is to be posted. You can enter the account number or select from a drop down list.

Note

The value is taken from the settings for the journal and is predefined. This field is applied to all journal lines.
Payment Type Payment type for the journal lines. The following options are available:
  • Direct Debit Suggestion (only available in cash receipt journals)
  • Non-SEPA Credit Transfer
  • SEPA Credit Transfer
  • SEPA Direct Debit (only available in cash receipt journals)

Note

If the field is empty, you must manually specify the payment type in the journal for each line. For the SEPA Credit Transfer and SEPA Direct Debit payment types, only lines with the ISO currency code "blank" or "EUR" are included in the payment suggestion.
. If you select the option Credit Transfer Suggestion, the system will try to create a credit transfer in the following order
  • SEPA Credit Transfer (if the rules of the external bank account search apply (IBAN, country/region code, SWIFT code available) and the company's bank account contains a SEPA credit transfer scheme. For more information, see Bank Account Setup.
  • Non-SEPA Credit Transfer if your bank account has a non-SEPA credit transfer scheme.
If you choose the option Direct Debit Suggestion, the system searches for existing transactions of the customer with this currency code. The system tries to create a Direct Debit in the following order
  • SEPA Direct Debit (if the rules of the external bank account search apply and the company's bank account contains a SEPA Direct Debit Scheme. For more information, see Bank Account Setup.
If a transaction is found, the payment type and the external bank account code of the transaction are suggested. If no transaction is found, the system tries to determine the external bank account and payment type according to the rules of the external bank account search. The external bank account search, especially with the option Last Transaction/Main Bank Account, in combination with direct debit/credit transfer suggestion, should provide the best results in most cases. For more information, see NCP Exports Setup.
Foreign Currency Filter Indicator that the filter is applied to items with ISO currency codes other than 'blank' or 'EUR'.
Without Reductions Indicator that entries that would reduce the amount (credit memos, refunds) are not included in the payment suggestion.
Vendor/Customer In this filter pane, you can limit the results of the payment suggestion by setting filters on the customer/vendor tables. You can find further information on this under Sorting, Searching, and Filtering
Vendor/Customer Ledger Entry In this filter pane, you can limit the results of the payment suggestion by setting filters on the customer ledger entry/vendor ledger entry ledger entry tables. You can find further information on this under Sorting, Searching, and Filtering

See also



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