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Docs  /  NAVAX Payment  /  Tasks  /  Exports

 Create Payment File


2024/09/13 • 4 min. to read
To create a Payment File go through these steps:
  1. Click (in the journal) on the action Create Payment File. In the page that opens, specify which lines are to be exported to the Payment File. Select the required lines. Some of the data in the selected lines can still be changed when the payment file is created:
    • Specify the Execution Date on which the bank should proceed the payments.
    • The fields Direct Debit Type and Execution Date One-Off/First Direct Debit can only be changed for the payment type "SEPA Credit Transfer".
    • The field Charges can only be changed if the XML schema of the bank account supports charges. For more information, see Setup, Exports, XML Schemas.
  2. If you activate the checkbox Urgent payment, the execution date is set to the current day. If Urgent Payment is not activated, the execution date is set to the following day. For SEPA direct debits with the direct debit type "CORE - basic direct debit", the execution date is set to the current day + 2 days.
  3. Click on OK and confirm the message. The payment file is created. The Payment Status field is automatically set to Created for all lines exported to the payment file. Transactions with the same currency codes, debit types, debit sequences and execution date are combined in one file.

Note

When the Collective Transaction option is active in the NCP Exports Setup window, journal lines are summarized in the payment file. In this way, they can also perform the collection of a credit memo. If an invoice with a higher absolute amount is to be cleared, the credit memo can also be cleared in the collective transaction. However, the amounts are posted separately in the payment journal. For more information, see Setup, Exports, Exports Setup.

Options, Options
Bank Account No. Enter the bank account number for which you want to create payment suggestions. This bank account number is then used in the payments journal lines.
Payment Type Select the payment type for which you want to create the payment file. For all payment types that are to be available or are in use, the settings must be defined in the NCP Exports Setup under Payment File.
Execution Date The execution date is calculated as follows: For urgent payments or instant credit transfers, the date is set to today. Otherwise the date is set to the next day, unless it is a SEPA direct debit in combination with direct debit type CORE - basic direct debit, in this case the date is set to Today + 2 days.
Direct Debit Type Select the type of direct debit from the list: CORE - basic direct debit, a B2B - company direct debit or a COR1 - basic direct debit with shortened lead time.
Execution Date One-Off/First Direct Debit The date is only available for SEPA Direct Debit in combination with direct debit type CORE - Basic Direct Debit and is calculated as follows: Today + 5 days.
Charges This option is available if the XML schema of the bank account supports charges for the selected payment type.
Urgent Payment This option is available if the bank accounts XML schema supports urgent payments for the chosen payment type.
Instant Payment This option is available if the bank accounts XML schema supports instant payments for the chosen payment type.
Show Summary Specifies whether or not to display a summary after the payment file is created.

Note

The option can be preconfigured in the NCP Exports Setup with the option Show Summary after File Create option.
Transmit after create Specifies whether the payment file should be sent to the bank via NAVAX konfipay Connector after it has been created.

Note

The option can be preconfigured in the NCP Exports Setup with the option Autom. send with konfipay option.

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