SEPA-Direct Debit-Mandates

2024/09/27 • 3 min. to read

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With the authorization of your customer, you can collect payments directly from the customer's bank account. In order to be able to process Direct Debits you set up the customer's payment method. Finally, set up the direct debit mandate that corresponds to your agreement with the customer to collect payments within a certain period of time. To advise the bank to transfer the payment amount from the customer's bank account to your company's account, create a direct debit posting that contains information about bank accounts, the sales invoices that are affected, and the direct debit payment instruction. You then export an XML file based on the direct debit entry and send it to your bank for processing.

Note

SEPA direct debits can only be executed for documents with the currency EURO.

Before you can create an XML file with the payment data, you must perform the following setup steps:

Set up the bank account to which the collected amounts from your customers should be posted. For more information, see Setup, Bank Account Setup.
Set up the payment method of the customer.
Set up the direct debit mandate that corresponds to your agreement with the customer to direct debit his payments within a certain period of time.

Fields
The following fields are included on the SEPA Direct Debit Mandates page.
ID	Specifies the unique ID of the direct debit mandate. If you want to use the mandate ID for multiple bank accounts of different customers, enter the mandate ID and extend it with a separator and a freely definable string (e.g., numbers - LAST00001_1). For this, a mandate must first be created as a reference. The separator is stored in the NCP Exports setup under SEPA Direct Debit Mandate ID Separator.
NCP Direct Debit Type	Specifies that the mandate is a CORE - basic direct debit, a B2B - company direct debit or a COR1 - basic direct debit with reduced processing time.
NCP Final DD Created	Specifies when the final direct debit was created for this mandate.
NCP First Direct Debit Created	Specifies that the first direct debit was created for this mandate.
NCP Mandate Form Printed	Specifies that the mandate form has been printed for this mandate. This field is set if you called the action Print Mandate Form and you printed the form.
Valid From	Specifies the date when the direct-debit mandate starts.
Valid To	Specifies the date when the direct-debit mandate ends.
NCP Payment Entries Exists	Shows the number of payment entries (regardless of the direct debit sequence) for the mandate. For more information, see Archive, Payment Entries.
Customer Bank Account Code	Specifies customer bank account that the direct-debit mandate is activated for. The field is filled automatically.
Date of Signature	Specifies when the direct-debit mandate was signed by the customer.
Payment Type	Specify that the agreement covers several (recurring) or a single (one-off) direct debit.
Blocked	Specifies that the mandate is locked. This is set if, for example, a customer has been declared as insolvent.
Closed	Specifies that the direct-debit mandate is closed, for example because the date in the Valid To field has been exceeded.

Actions

Print Mandate Form
Use this action to print a form that you can then hand over to the customer. It is used to confirm the agreement with the customer to collect his payments within a certain period of time by signing it. For more information, see Direct Debit Mandate Form.