Using the budget change functionality, budget can either get shifted from one project to another or increased for a specific project.
Setup
Extended Job Base Setup
In the Extended Job Base Setup, in the Field the Budget Change Nos. add the number sequence which should be used for budget changes.
Budget Change Types
Budget Changes types can be created manually. In the Field Type select:
Increase: The budget (= Quantity) of a project planning line gets increased
Shift: The budget (= Quantity) of a project planning line in project A gets decreased and increased in project B
Budget Shift Process
To shift budget from one project to another, open the list page Budget Change and create a new Budget Change.
Add a Number and Description and select the Type Shift.
In the Field Project No. select the project from which the budget should be shifted from. The Description is being populated automatically from the project description.
In the Budget Change Lines, select either the Project Task No. and Project Planning Line or the Item No. from which the budget should be shifted from. The Available Budget is being populated from the respective planning line.
Then select the New Project No., Project Task No. and Project Planning Line No. to which the budget should be shifted to.
If there is no project task and/or planning line for the same item from which the budget is being shifted from, the budget shift can be released and transferred with the fields left blank. The Project Task and planning line will then be created.
In the Field Amount add the quantity which should be shifted from the old project to the new one. The Amount cannot exceed the Available Budget.
Once all lines have been entered, the budget change needs to be released. Once the Status changes to Released the Transfer can be executed. The quantity of the project planning line is then being shifted from the old project to the new one and the status changes to Transferred. In this status, no more changes can be made.
Budget Increase Process
To increase budget for a project, open the list page Budget Change and create a new Budget Change.
Add a Number and Description and select the Type Increase.
In the Field Project No. select the project for which the budget should be increased.
In the Budget Change Lines, select either the Project Task No. and Project Planning Line or the Item No. The Available Budget is being populated from the respective planning line.
The Fields New Project No., New Project Task No., New Project Planning Line No. can be left blank.
In the Field Amount add the quantity to increase.
Once all lines have been entered, the budget change needs to be released. Once the Status changes to Released the Transfer can be executed. The quantity of the project planning line is then being increased and the status changes to Transferred. In this status, no more changes can be made.
